If You Haven't Thought of Overtime Reform, You Should Start Yesterday.

Overtime (noun | over-time):  for non-exempt employees, hours over 40 worked in a workweek.  Synonymous with stress.  Also synonymous with hell. 

All jokes aside, the latest Overtime reform takes effect December 1, 2016.  Yes, that says 2016.  Yes, this mean overtime reform is set to take the main stage in every office in a few short months. Yes, this means if you haven't started thinking about overtime and how to deal, you need to start this now... if not yesterday.

Are you kidding me?

Nope.  Overtime reform has been floating around the DOL for a few years and finally this past Spring, overtime reform was finalized with a December 1, 2016 effective date.  This means as of December 1, 2016, certain employees who may have been "exempt" on November 30th may become "non-exempt" which means if any of these employees regularly work more than 40 hours in a  workweek, they will be seeing quite a jump in their pay check due to overtime.  This also means for employers, you may want to re-think the (non)standard 60 hour workweek, consider hiring some support staff to bring all hours below 40, or increasing the base wage for the employees who fit an exemption category but do not meet the new salary threshold.  

Wait, you said what?

Overtime reform did one primary thing: it raised the salary threshold for "exempt" employees so that less employees will qualify as "exempt" and therefore more employees will be eligible to receive overtime.  For the logic behind this mess, refer to our past post here.  Recall that the "White Collar Exemptions" are the main categories that classify an employee as exempt from overtime.  Also recall that in order to meet one of these exemptions, the employee's day-to-day job activities must fit the exemption description AND the employee must be paid a minimum salary.  This year's overtime reform adjusted the salary threshold to match inflation since the 1970's and raised it from $23,660 (or $455 per week) to $47,476 (or $913 per week).   This means as of December 1, 2016, employees making less than $47,476 per year (or $913 per week) will be owed overtime for any hour over 40 worked in a workweek.  This is even if that person fits an exemption description.  For most employers, this is going to cause some adjustments (and some brain aches).  

OK. I'm done.

Dealing with overtime reform is going to take some time, thought, and patience.  And possibly some trial and error.  Here are some things you may want to consider bringing up in your next board meeting:

1- For those who are paid less than the new salary threshold OR for those who do not fit an exemption category, you MUST start tracking their hours worked each week. This is annoying and for some employees will be a huge adjustment but you will want to make sure hours are tracked so that once they get close to 40 (or right at 40) you can send them home or prepare for overtime pay.  

2- Be prepared to pay unavoidable overtime.  If you are an employer that routinely works people over 40 hours, be prepared to pay more people more money. 

3- Give some peeps a raise.  If an employee who's duties make them fall into an exemption category but they are  paid under the salary threshold, you can give them a raise so they are paid at least $47,476 per year or $913 per week.  If they meet both the exemption description AND the salary threshold, they will remain exempt.  

4- Hire more people.  If you have a lot of work and overtime is unavoidable a lot, consider hiring more help.  Make sure these employees also track their hours and do not go over 40 in a workweek.  Adding to the workforce overall may permit workers to get their stuff done within the 40 hour workweek so that working extra hours past 40 is unnecessary.  

5- Don't rely on staffing agencies and "temps" to solve the OT problems.  There is growing literature on a new take on "joint-employer" liability that may not be good for you if you rely on staffing agencies.  

6- Contact an overtime guru for advice before doing anything.  HR consultants, attorneys, accountants, whatever.  Contrary to popular belief, modern television dramas, and our invoices, we all really do like to help and we have a lot of knowledge to share.  

 

SHAMELESS PLUG:  We do FREE Coffee-&-Learns if you want us to come to your office and talk about overtime reform and help brainstorm solutions.  We'll bring the coffee and leave the billable time behind. Sign up here!