If you are currently enrolled in E-Verify, you should know that the system is set to purge 10-year-old records from the massive E-Verify database on December 31, 2015. If you have been enrolled in E-Verify since 2005, you will want to download an archive so that you have the purged data at your office in case of a dreaded audit.
How do you know if your company is enrolled in E-Verify?
For starters, if you are doing business in North Carolina and you have 25 or more employees, you should be enrolled in E-Verify and using the system for all new hires. If you have less than 25 employees, your company may still be enrolled in E-Verify either on a voluntary basis or due to the company's involvement in a government or state contract. If you have 25 or more employees and you are not currently enrolled in E-Verify, you can do so here.
My company is enrolled in E-Verify, now what?
Some of you may be overachievers and be longtime users of E-Verify. If this is you and you have used the system since '05, you need to download the archive data no later than December 31, 2015. The purpose of keeping these archived records is to assist you during an audit, such as an immigration audit or Form I-9 audit. If you have never been through one of these audits, I sincerely hope you never do because I have heard they are horrible. This is why its better to be prepared with as much data as possible. You can download archive data here.
If you have not been enrolled since 2005, you are in luck and will not need to download the archived data... yet.... E-Verify is probably going to do this purge every year so HR professionals should make note of their company's "start date" with E-Verify and download the archived data before it is set to disappear at the end of each year.